Properties Tab‎ > ‎Preservation‎ > ‎Forms‎ > ‎

Adding Notes & Attachments

There are many places within Broker Brain to add notes. The process for adding notes from anywhere within the system is virtually the same.
If you wish to add an attachment to a form, this is also done by adding a Note.  Preservation forms have one distinct feature that differs from many other forms, in that all Preservation forms allow you to append attachments to them; in other words, you can attach a document and add it to the bottom of the form.  Only .pdf files can be appended. Following are instructions for adding notes and attaching both appendable and non-appendable documents to a Preservation form. For instructions on appending documents after they have been attached, see Appending Attachments.
Adding a Note or Attachment to a Form 
1. From Properties>Preservation, locate the preservation you wish to work with. Click the + adjacent to the name, as shown below, to expand the preservation's detail.
2. Click the Forms sub tab, as shown circled below.
3. Locate the form for which you wish to add a note or attachment. Click the + adjacent to the form to view the form detail.
 4. Click on the New Note button, shown circled above, to reveal the following screen:
5. If desired, type a title for the note into the Subject field.
6. Add some text into the Note field. Note: If your sole reason for adding the note is to add an attachment, you will still need to type something in the Note field in order to add the note. "Addendum" may be appropriate in this circumstance.
7. If you do not wish to add an attachment, move on to step #10.  To add an attachment, click Add Attachments, shown in blue at the bottom of the window. A Browse window will appear at the bottom of the Add Note dialog box:
8. Click the Browse button, then locate and attach the desired file(s).
9. When the screen returns to the Browse window, your selected file(s) will display as shown below:
10. Click the green Add button to attach the note or document(s) to the form. A screen like the one below will appear, showing your note at the bottom.  Any attachments added will also appear:
  • To view an attachment, click the button to download it, then open it for viewing.
  • To delete an attachment, click the button.
  • If the attachment you added is a .pdf file, it can be added to the bottom of the preservation form by appending it.  For more information, see Appending Attachments.